Construction Today - June 2012 - (Page 78) Industrial By Carl Shusterman Avoiding I-9 Form Audits W orkforce disruptions at construction companies are always unwelcome, particularly when they are caused by agencies of the federal government such as Immigration and Customs Enforcement (ICE). Unfortunately, such disruptions are more likely to occur today than in the past because of a change in federal policy. Rather than staging isolated raids on a small number of employers, the current administration favors sending federal agents to comb through employment records of thousands of employers nationwide. In the last year, ICE has conducted audits of employee files at more than 3,000 companies, including construction firms. The government is looking not only for employers who knowingly have hired illegal aliens, but for those who have failed to comply with immigration-related paperwork requirements. Construction companies can be assessed tens, even hundreds, of thousands of dollars in fines, not only for hiring illegal workers, but merely for making mistakes in completing and updating the Form I-9. Managing the I-9 Process An I-9 audit begins when a Notice of Inspection is served on a company by ICE to compel them to surrender their I-9 forms to the government. The I-9 form verifies the identity and the employment authorization of each employee hired by the company and must be completed for each hire. Here are recommendations for how to prepare for and manage this process. 1. Make sure each new hire completes Section 1 of the I-9 form the first day of employment. This is the section where the employee indicates his or her status – U.S. citizen, green card holder, or holder of some form of work authorization. Some construction companies and other employers allow employees to defer completion of this section. However, if the employee’s information is incomplete, it is the employer who pays the fine. If the employee has temporary work authorization, it is particularly important that he or she indicate when the temporary authorization expires. 2. Complete Section 2 of the form by the employee’s third day of employment as required by law. Show the employee the list of documents included on the I-9 form that the federal government accepts to verify employment authorization. Have the employee 78 CONSTRUCTION-TODAY.COM JUNE 2012 http://www.CONSTRUCTION-TODAY.COM Table of Contents for the Digital Edition of Construction Today - June 2012 Construction Today - June 2012 Contents Green Building Best Practices Business Development Commercial Barclays Center – Hunt Construction Group BAC Group of Companies Modular Building Institute Turner Construction and Klai Juba Architects – Seminole Hard Rock Hotel and Casino ClearSpan Fabric Structures CAPCO Tile & Stone Bluebird Network Hawkins Construction Co. Laredo Lemurs – Uni-Trade Stadium Institutional Big-D Construction F.H. Paschen, S.N. Nielsen & Associates LLC – Charles J. Colton School Fortune-Johnson Inc. – Shippensburg University Student Housing JE Dunn Construction Group Inc. – Wilford Hall Ambulatory Surgical Center Knutson Construction – Hazelden Center for Youth and Families T.A Loving Construction Co. – Vidant Children’s Hospital Texas Health Civil National Nuclear Security Administration (NNSA) – Shaw AREVA MOX Services LLC – MOX Fuel Fabrication Facility PC Construction/CDM Contractors joint venture – DC Water Blue Plains South Jersey Port Corp. – Port of Paulsboro Turner Construction Co. – James R. Herman Cruise Terminal at Pier 27 Industrial Hodess Construction Corp. APEX Block Corp. Last Look Construction Today - June 2012 Construction Today - June 2012 - Construction Today - June 2012 (Page Cover1) Construction Today - June 2012 - Construction Today - June 2012 (Page Cover2) Construction Today - June 2012 - Construction Today - June 2012 (Page 1) Construction Today - June 2012 - Construction Today - June 2012 (Page 2) Construction Today - June 2012 - Contents (Page 3) Construction Today - June 2012 - Contents (Page 4) Construction Today - June 2012 - Contents (Page 5) Construction Today - June 2012 - Green Building (Page 6) Construction Today - June 2012 - Green Building (Page 7) Construction Today - June 2012 - Green Building (Page 8) Construction Today - June 2012 - Green Building (Page 9) Construction Today - June 2012 - Best Practices (Page 10) Construction Today - June 2012 - Best Practices (Page 11) Construction Today - June 2012 - Business Development (Page 12) Construction Today - June 2012 - Business Development (Page 13) Construction Today - June 2012 - Commercial (Page 14) Construction Today - June 2012 - Commercial (Page 15) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 16) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 17) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 18) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 19) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 20) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 21) Construction Today - June 2012 - Barclays Center – Hunt Construction Group (Page 22) Construction Today - June 2012 - BAC Group of Companies (Page 23) Construction Today - June 2012 - BAC Group of Companies (Page 24) Construction Today - June 2012 - BAC Group of Companies (Page 25) Construction Today - June 2012 - Modular Building Institute (Page 26) Construction Today - June 2012 - Modular Building Institute (Page 27) Construction Today - June 2012 - Modular Building Institute (Page 28) Construction Today - June 2012 - Modular Building Institute (Page 29) Construction Today - June 2012 - Turner Construction and Klai Juba Architects – Seminole Hard Rock Hotel and Casino (Page 30) Construction Today - June 2012 - Turner Construction and Klai Juba Architects – Seminole Hard Rock Hotel and Casino (Page 31) Construction Today - June 2012 - Turner Construction and Klai Juba Architects – Seminole Hard Rock Hotel and Casino (Page 32) Construction Today - June 2012 - Turner Construction and Klai Juba Architects – Seminole Hard Rock Hotel and Casino (Page 33) Construction Today - June 2012 - ClearSpan Fabric Structures (Page 34) Construction Today - June 2012 - ClearSpan Fabric Structures (Page 35) Construction Today - June 2012 - ClearSpan Fabric Structures (Page 36) Construction Today - June 2012 - CAPCO Tile & Stone (Page 37) Construction Today - June 2012 - CAPCO Tile & Stone (Page 38) Construction Today - June 2012 - CAPCO Tile & Stone (Page 39) Construction Today - June 2012 - Bluebird Network (Page 40) Construction Today - June 2012 - Bluebird Network (Page 41) Construction Today - June 2012 - Hawkins Construction Co. (Page 42) Construction Today - June 2012 - Hawkins Construction Co. (Page 43) Construction Today - June 2012 - Laredo Lemurs – Uni-Trade Stadium (Page 44) Construction Today - June 2012 - Laredo Lemurs – Uni-Trade Stadium (Page 45) Construction Today - June 2012 - Institutional (Page 46) Construction Today - June 2012 - Institutional (Page 47) Construction Today - June 2012 - Big-D Construction (Page 48) Construction Today - June 2012 - Big-D Construction (Page 49) Construction Today - June 2012 - F.H. Paschen, S.N. Nielsen & Associates LLC – Charles J. Colton School (Page 50) Construction Today - June 2012 - F.H. Paschen, S.N. Nielsen & Associates LLC – Charles J. Colton School (Page 51) Construction Today - June 2012 - Fortune-Johnson Inc. – Shippensburg University Student Housing (Page 52) Construction Today - June 2012 - Fortune-Johnson Inc. – Shippensburg University Student Housing (Page 53) Construction Today - June 2012 - JE Dunn Construction Group Inc. – Wilford Hall Ambulatory Surgical Center (Page 54) Construction Today - June 2012 - JE Dunn Construction Group Inc. – Wilford Hall Ambulatory Surgical Center (Page 55) Construction Today - June 2012 - Knutson Construction – Hazelden Center for Youth and Families (Page 56) Construction Today - June 2012 - Knutson Construction – Hazelden Center for Youth and Families (Page 57) Construction Today - June 2012 - T.A Loving Construction Co. – Vidant Children’s Hospital (Page 58) Construction Today - June 2012 - T.A Loving Construction Co. – Vidant Children’s Hospital (Page 59) Construction Today - June 2012 - Texas Health (Page 60) Construction Today - June 2012 - Texas Health (Page 61) Construction Today - June 2012 - Civil (Page 62) Construction Today - June 2012 - Civil (Page 63) Construction Today - June 2012 - National Nuclear Security Administration (NNSA) – Shaw AREVA MOX Services LLC – MOX Fuel Fabrication Facility (Page 64) Construction Today - June 2012 - National Nuclear Security Administration (NNSA) – Shaw AREVA MOX Services LLC – MOX Fuel Fabrication Facility (Page 65) Construction Today - June 2012 - National Nuclear Security Administration (NNSA) – Shaw AREVA MOX Services LLC – MOX Fuel Fabrication Facility (Page 66) Construction Today - June 2012 - National Nuclear Security Administration (NNSA) – Shaw AREVA MOX Services LLC – MOX Fuel Fabrication Facility (Page 67) Construction Today - June 2012 - PC Construction/CDM Contractors joint venture – DC Water Blue Plains (Page 68) Construction Today - June 2012 - PC Construction/CDM Contractors joint venture – DC Water Blue Plains (Page 69) Construction Today - June 2012 - PC Construction/CDM Contractors joint venture – DC Water Blue Plains (Page 70) Construction Today - June 2012 - PC Construction/CDM Contractors joint venture – DC Water Blue Plains (Page 71) Construction Today - June 2012 - South Jersey Port Corp. – Port of Paulsboro (Page 72) Construction Today - June 2012 - South Jersey Port Corp. – Port of Paulsboro (Page 73) Construction Today - June 2012 - South Jersey Port Corp. – Port of Paulsboro (Page 74) Construction Today - June 2012 - South Jersey Port Corp. – Port of Paulsboro (Page 75) Construction Today - June 2012 - Turner Construction Co. – James R. Herman Cruise Terminal at Pier 27 (Page 76) Construction Today - June 2012 - Turner Construction Co. – James R. Herman Cruise Terminal at Pier 27 (Page 77) Construction Today - June 2012 - Industrial (Page 78) Construction Today - June 2012 - Industrial (Page 79) Construction Today - June 2012 - Hodess Construction Corp. (Page 80) Construction Today - June 2012 - Hodess Construction Corp. (Page 81) Construction Today - June 2012 - Hodess Construction Corp. (Page 82) Construction Today - June 2012 - Hodess Construction Corp. (Page 83) Construction Today - June 2012 - APEX Block Corp. (Page 84) Construction Today - June 2012 - APEX Block Corp. (Page 85) Construction Today - June 2012 - APEX Block Corp. (Page 86) Construction Today - June 2012 - APEX Block Corp. 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